Solicitation Details

Solicitation Number

Department

Status Reason

Open

Opening Date

Posted Date

Primary Commodity Code

Mandatory Conference/Site Visit

Special Instructions

Solicitation Type

Owner

Description

The purpose of this RFP is to solicit proposals for the design of professional print-ready (marks and bleeds) and digital 
items, including but not limited to magazines, brochures, fliers, billboards, social media ads, web banners, large and 
small print ads, etc. RFP budget is $5,500.00 per month.
The awarded firm shall provide the following:
1. Conceptualize, design, and deliver graphic design materials, including but not limited to brochures, fact sheets,
invitations, billboards, magazines, email templates, infographics, advertisements, flyers, PowerPoint
presentations, newsletters, social media graphics, website graphics, and other graphic and visual
communication projects as requested by the City. The selected firm should also be able to create templates
and collateral for use in Adobe Creative Cloud applications (InDesign, Photoshop, etc.) as well as Microsoft
Word.
2. Provide up to 65 hours of graphic design services per month. Should service needs exceed 65 hours for two
consecutive months, the scope of services and pricing may be renegotiated. Monthly workloads may vary
depending on City initiatives, events, and communication needs. Unused hours may carry over to the following
month.
3. Be available to complete projects with limited notice, as some assignments may require expedited turnaround
times to support time-sensitive City communications.
4. Ensure all designs, materials, and concepts are suitable for production by a third-party printing vendor.
5. Upon acceptance of each design or concept, all intellectual property rights shall become the property of the
City.
6. Include the cost of any necessary stock photography within the proposed pricing. All designs should adhere to
the City's Branding Style Guide.
7.
8. Provide graphic design and creative services only. Printing services will be procured separately. Billing should
be submitted on a monthly basis.
9. The proposed agreement shall be for an initial one-year term with the option to renew for two (2) additional
one-year terms upon mutual agreement. Any increase in pricing for a renewal term shall not exceed 15% of
the pricing established for the immediately preceding term.

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Tabulations

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Solicitation Details

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