Solicitation Details

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Special Instructions

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Description

Introduction: The City of Havelock, North Carolina requests proposals from qualified Engineering Firms for the Engineering Services for Bid Package Submittal and Approval, Project Advertisement, Award, Submittals, Grant Compliance, and CA/CO services for the Phoenix Park Project. Upon review of proposals received in response to this Request for Qualifications (RFQ), the City of Havelock anticipates awarding a single contract for the engineering services as required. This RFQ is for Engineering Services; submitting firms must be engineering firms and not submitting to subcontract the engineering services.

Project Description: This project is being funded by the United States Department of Housing and Urban Development’s FY23 Economic Development Initiative Community Project Funding grant and a will be conducted concurrently with activities associated with an EPA Brownfields Cleanup grant. This project must comply with all federal terms outlined in the grant agreements and all applicable state and local policies.

Consulting firms submitting proposals shall be in good standing and licensed with the North Carolina Board of Examiners for Engineers & Surveyors, and/or any other regulatory boards as applicable.   Additionally, firms shall be experienced in all aspects of site planning, environmental permitting, stormwater management, ADA compliance, cost estimation, and construction administration to ensure a well-engineered, regulatory-compliant project.

 The site previously operated as a permitted materials recycling facility and construction/demolition/hurricane debris landfill from the mid-1990s until 2002. Numerous environmental assessments have been completed at the site and in 2015, the city entered the site into a Brownfields Agreement (BFA) with the North Carolina Department of Environmental Quality, Brownfields Redevelopment Section. In 2019, approximately 10 acres of the site were cleaned up (report attached).  As part of this project, additional cleanup of the site needed to facilitate park construction will be conducted using HUD funds and funds from an EPA Brownfields Cleanup grant. The selected engineering firm must demonstrate the ability to work in close collaboration with the City’s Qualified Environmental Professional and associated environmental consulting team responsible for implementing the cleanup activities and compliance with the terms of the BFA.  This collaboration is critical to ensure that the park design is responsive to site constraints, integrates environmental considerations, and ensures compliance with applicable requirements of the City’s HUD grant, EPA Cleanup grant, and the BFA between the City and the North Carolina Brownfields Redevelopment Section. Given the integrated nature of the redevelopment effort, the City intends for site cleanup and park construction to be closely coordinated and, to the extent feasible, performed concurrently. Proposing firms should demonstrate their understanding of these project requirements and their ability to collaborate effectively across disciplines and sequence design and construction activities in a manner that supports parallel implementation. 

 The current address to this park is 899 W. US HWY 70, Havelock, NC. 28532. This project aims to transform part of the site into a public recreational space with parking, a walking trail, a dog park, and restrooms. The engineering services which are being requested are for the engineering and placement of the items listed below:

   Parking Lot
Dog Park
Walking Trail around the perimeter of the park
Park entrance on the North East side of the park
Prefabricated Men’s and Woman’s restrooms

	Phoenix Park is surrounded by two residential areas and one middle school. The two residential areas are Tucker Creek and MacDonald Downs. The residential area of Tucker Creek has approximately 400 single family homes and the MacDonald Downs residential area has approximately 200 single family homes.

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